C-Form Software for Hotels with Foreign Guests
Never miss the 24-hour C-Form deadline. Auto-reminders, pre-filled forms and digital submission.
Every hotel in India must submit a C-Form to the local FRRO within 24 hours of a foreign national's arrival. Missing this deadline is a violation of the Foreigners Act 1946 and can result in fines, legal action and hotel blacklisting. StayDesk automatically detects foreign guests at check-in and sends reminders so you never miss the deadline.
How It Works
Foreign guest detected at check-in
When staff selects a non-Indian nationality during check-in, StayDesk automatically flags the guest as requiring C-Form and starts the 24-hour countdown.
Passport details collected
Staff is prompted to enter passport number, country of issue, visa number and type, and purpose of visit. Fields are mapped to C-Form fields automatically.
Reminder sent at 12 hours
If the C-Form has not been submitted to FRRO by the 12-hour mark, StayDesk sends an alert to the front desk manager. A second reminder goes at 20 hours.
Pre-filled C-Form ready for submission
StayDesk generates a pre-filled C-Form PDF with all guest and hotel details. Submit to FRRO e-portal (indianfrro.gov.in) in minutes.
What You Get
Auto-detection of foreign national guests at check-in
Pre-filled C-Form with all required fields
Reminders at 12h and 20h — never miss the 24h deadline
C-Form submission history stored for audit
Monthly foreign guest compliance report
OCI card holders tracked separately (exempt in most states)
Without StayDesk vs With StayDesk
Without StayDesk
Manually checking every guest's nationality at check-in
Missing the 24-hour deadline — legal risk and fines
Filling C-Forms manually — slow and error-prone
No reminder system — depends on staff memory
No audit trail if FRRO asks for past submission records
With StayDesk
Auto-flag on foreign guest check-in
Pre-filled C-Form from passport data entered at check-in
Automated deadline reminders
Complete C-Form history for every foreign guest
Monthly compliance report
Frequently Asked Questions
Who needs to submit a C-Form?
All hotels, guesthouses, lodges and hostels in India must submit C-Form for any foreign national guest (non-Indian passport holders). OCI card holders are generally exempt. Indian citizens with foreign passports (NRIs) require C-Form in most states.
What is the penalty for missing the C-Form deadline?
Failure to submit within 24 hours is a violation of the Foreigners Act 1946. Penalties range from warnings and fines for first-time violations to hotel blacklisting and legal action for repeat offenders.
Can StayDesk submit C-Form directly to FRRO?
StayDesk generates a pre-filled C-Form PDF with all required data. Submission to the FRRO e-portal (indianfrro.gov.in) is done by the hotel staff — direct API submission to FRRO is not available as the government portal does not provide a public API.
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